How to successfully transition from team member to project manager

Moving from a project team member to a project manager is an exciting yet challenging step. While technical expertise and industry knowledge are important, they alone won’t secure a promotion. To make a successful transition, professionals must develop strong leadership qualities, refine their management skills, and actively seek opportunities to take on greater responsibilities.

So, how can project professionals improve their chances of moving into management? Here’s a structured approach to preparing for and securing that next step.

Steps to secure promotion in the project management industry

Invest in training and new certifications

It’s no surprise that we would recommend training first and foremost! But, irrespective of our bias, formal training is a crucial part of professional development, particularly for those looking to step into leadership roles. Many organisations value recognised project management qualifications, as they demonstrate an understanding of structured processes and best practices.

Courses such as PRINCE2® and PRINCE2 Agile® provide frameworks for managing projects efficiently, while additional training in stakeholder management, budgeting, and risk assessment strengthens core management skills.

For those looking to expand their knowledge beyond methodologies, leadership development programmes can help build the soft skills required to manage teams effectively. These programmes cover essential areas like communication, conflict resolution, and strategic thinking, skills that are just as important as technical expertise.

Demonstrate leadership in your current role

Promotion doesn’t happen overnight. To transition from a team member to a project manager, professionals must consistently demonstrate leadership skills before they are formally given a management title.

Taking ownership of tasks, supporting colleagues, and volunteering for additional responsibilities are all ways to show readiness for a leadership role. For instance, stepping in to lead a meeting, coordinating smaller workstreams, or mentoring junior colleagues can showcase initiative and leadership potential.

Another key aspect of leadership is problem-solving. Project managers are expected to navigate challenges and make decisions under pressure. Team members who proactively address issues, suggest solutions, and maintain composure in difficult situations position themselves as strong candidates for management roles.

Develop management skills through practical experience

Aspiring project managers should seek opportunities to develop their management capabilities in real-world situations. This can include:

1. Leading small projects or workstreams: Managing a small initiative within a larger project provides hands-on experience in planning, coordination, and execution
2. Assisting with stakeholder communication: Engaging with stakeholders, whether through status updates, reporting, or negotiations, builds confidence in handling project dynamics
3. Managing time and resources: Taking responsibility for scheduling, workload distribution, or budgeting tasks helps to develop essential project management skills

Shadowing experienced project managers can also provide insight into the role’s complexities. Observing how they handle challenges, motivate teams, and make strategic decisions offers valuable lessons that can be applied when stepping into a leadership position.

Build strong relationships and find a mentor

Project management mentoring is a valuable tool for professional growth. An experienced mentor can provide you with guidance, advice, and support during the transition. Helping you to navigate workplace challenges, providing insights into leadership, and offering constructive feedback on areas for improvement.

Networking with senior colleagues and engaging with project management communities also helps to build visibility. Expressing career ambitions to line managers or HR departments can open doors to leadership development opportunities or internal promotion programmes.

Find out more about the value of mentorship in our blog: Why every project manager needs a mentor.

Refine communication and decision-making skills

Project managers need to communicate clearly and make decisions confidently. Strong verbal and written communication ensures that expectations are set, progress is reported effectively, and conflicts are managed professionally.

Developing decision-making skills is equally important. New managers often face difficult choices, from balancing competing priorities to managing project risks. Practising analytical thinking, assessing multiple options, and learning from past experiences will help build confidence in making informed decisions.

Stay proactive and embrace continuous learning

Transitioning from a team member to a project manager isn’t just about securing a title, it’s about continuous growth. Keeping up with industry trends, attending training sessions, and seeking feedback ensures ongoing professional development.

Additionally, staying adaptable to new methodologies, tools, and technologies will keep project professionals competitive in an evolving landscape. Project management is a field that constantly changes, and those who embrace learning will find themselves better prepared for leadership roles.

Take the first step with PRINCE2

Becoming a project manager requires a mix of technical knowledge, leadership abilities, and proactive career development. There’s a lot to consider but taking things one step at a time will see you build the portfolio of skills required for the next stage in your career.

If you’re serious about career progression, structured learning programmes, mentoring, and leadership development initiatives can provide the guidance needed to move forward with confidence. Start now with one of our PRINCE2 or PRINCE2 Agile training courses.